|
Fields: Name, address,
phone, grade, gender, school, teacher/advisor, project name, category
- Finally! Other data: Entry date,
fee paid, paper work received, ranking or award.
Step 7. Making the database.
Creating Fields. Value List
Why a list?
We should always use computer features to decrease the amount of redundant
keyboarding that is necessary. Additionally, typos can result in records
not sorting correctly or being excluded from Finds and Reports.
By harnessing the Value List field you give the entry person a break
and improve accuracy.
To resume adding fields:
1. Go : Layout .. Define Fields
2. Enter Category in the Field Name.
3. Change the Field type to Value List. Click Create.
4. Click Options
|
5. Click on Item 1 in the Items for Control box.
6. Enter Biology in the Item Label box.
7. Click Modify.
8. Item 1 should change to Biology.
9. Enter Chemistry in the Item Label box.
10. Click Create.
Continue the process adding all the categories
for the science fair .
11. Click OK.
12.Save your database. File .. save or 
.. s
|
Data Verification Settings.
Click the box for "Cannot Be Blank". The entry person
will be prompted to enter a choice. No skipping!
Click on the ? icon to explore the options and settings
if you are interested.
When the person entering data tabs into this field the list will
open. They can drag down to make their selection
I like the alternative: I type the first letter "p" and
it selects Physics. A " c" would select chemisty and so
on.
More about Value lists in my Database site
|
Next - Special fields - Checkbox (Radio
Bullet, Popup Menu, Value List,
Auto Date, Number)
BACK
/ NEXT
|
